Talent & HR Coordinator

Deep Sync is the industry leader in deterministic identity and AI-powered data solutions. Leveraging our 35-year foundation of compiling direct mail-grade datasets, Deep Sync develops data-first technologies that power marketing, measurement, AI, and business intelligence for agencies and brands with our fully deterministic identity graph, privacy-first audiences, comprehensive data solutions, and integrations with leading platforms and cloud providers.

Position Overview:

Help us build the team that builds Deep Sync. Are you an organized, tech-savvy, and people-focused professional who thrives in a dynamic environment? Deep Sync is seeking a Talent & HR Coordinator to join our growing People team. In this role, you’ll be at the center of our employee experience—supporting everything from recruitment and onboarding to office operations and team culture. As we scale and transform, you’ll have a direct hand in shaping how we attract, welcome, and support top talent. This is a great opportunity for someone who is eager to learn, thrives in a fast-paced setting, and is ready to grow in the HR or talent space.

Key Responsibilities:

• Manage job postings across platforms and internal systems.
• Schedule interviews across time zones, ensuring a smooth and engaging candidate experience.
• Maintain our recruiting system (Paylocity), keeping candidate pipelines and records up to date.
• Serve as the primary point of contact for candidates, delivering timely and professional communication.
• Facilitate reference checks and offer documentation.
• Initiate background checks and coordinate next steps post-offer.
• Support onboarding, offboarding, and other key employee lifecycle processes.
• Collaborate on special projects that improve team efficiency and culture.
• Support a self-sufficient office environment by helping maintain supplies, organization, and functionality as needed.

Why You’ll Love Working Here

• High-impact role in a nimble, collaborative team where your ideas and attention to detail matter.
• Growth pathways into Talent Acquisition, orHR Generalist as we scale.
• Supportive culture that values transparency, innovation, and continuous learning.

• 1–3 years of experience in recruiting coordination, HR support, or a similar administrative role.
• Exceptional organizational skills and ability to manage multiple priorities with calm and clarity.
• Excellent communication and interpersonal skills.
• Strong familiarity with tools like Google Workspace, Paylocity, ChatGPT/Gemini, or similar platforms.
• High emotional intelligence and discretion with sensitive information.
• Experience in a fast-paced or startup environment is a plus.
• PHR or SHRM-CP certification and/or a bachelor's degree are a bonus—but not required. We value diverse experiences and support your professional development goals.

Location:

• Hybrid in Kirkland, WA (Tuesday-Thursday in office, Mondays & Friday remote).

Benefits:

• Flexible Time Off and Paid Holidays
• Medical/Vision/Dental Insurance, Voluntary Life & AD&D Insurance, Short-Term & Long-Term Disability, Critical Illness & Accident Insurance
• 401(k) with employer matching
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. 

Please Contact: Human Resources | 888-970-7248 | hr@deepsync.com

Equal Opportunity Employer: Deep Sync provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.