Talent Acquisition Assistant

Travis County Juvenile Probation Department (TCJPD) is seeking an enthusiastic, detail-oriented HR professional to join our recruiting team. This position, working under moderate supervision, plays an essential role by supporting recruitment, hiring, and onboarding processes for the department.
Reviews hiring documents, tracks progress, and coordinates with internal customers and job candidates to resolve outstanding items. Processes criminal background checks and pre-employment medical screenings using secure vendor portals. Assists with management of job postings, candidate communication, and application workflows in the applicant tracking system. Archives personnel records related to hiring in compliance with retention and confidentiality standards. Supports recruitment outreach through job fairs and related events. Supports New Employee Orientation activities. Performs all duties with attention to detail, accuracy, and consistency to ensure high-quality service to internal and external customers. 

DISTINGUISHING CHARACTERISTICS:

This is a job classification within the Human Resources job family. Entry level Human Resources Assistant position.

• Assists with administrative processing of new hires and terminations. Processes applications, pre-employment screening, testing, scheduling interviews, meetings, training sessions, conducting employment verifications, responding to applicants regarding job openings, and responding to departmental and other inquires related to Human Resources issues. Prepares job postings and job descriptions, as required.
• Logs data and maintains personnel and/or payroll files, records and/or budget information.
• Assists with the administration and communication of policies and procedures pertaining to: ADA, FMLA, Workers Compensation, health insurance, billings, employee benefits enrollment, and light duty assignments. Provides guidance and recommendations concerning policy, procedures, and personnel issues, as required.
• Assists in the preparation, processing and monitoring of Personnel Action Forms (PAFs) and coordination with payroll personnel ensuring conformity to State and Federal laws and regulations, and County policies.
• Processes and logs various personnel actions including employee performance appraisal forms, family medical leave requests, vacation requests, and time-sheets.
• Assists in evaluating jobs, preparing job descriptions, conducting internal and external surveys to compile information, and analyzing information for reports and presentations.
• Provides assistance to include typing, data entry, filing, coordinating statistical data, scheduling appointments, assisting with payroll functions, and maintaining personnel, medical and training records and data.
• Performs other job-related duties as assigned.

Education and Experience:
Associate's degree in Personnel Management, Human Resources Management, Business Administration or a directly related field AND one (1) year of administrative experience supporting Human Resources activities;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements:
Valid Texas Driver's License.

Preferred:
Specialized coursework in the area of Human Resources.

Knowledge, Skills, and Abilities:

Knowledge of:

• File management and techniques.
• County policies, procedures and terminology.
• Principles and practices of Human Resources management.
• Federal, State, and Local regulations and laws pertaining to employment, Workers Compensation, American with Disabilities Act, Family Medical Leave Act, Fair Labor Standards Act.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
• Business letter writing, grammar and punctuation, and report preparation.

• Resolving problems.
• Conducting research and presenting information.
• Compiling data.
• Both verbal and written communication.

• Maintain confidential data and information.
• Maintain effective filing systems and retrieve and disseminate information.
• Explain information.
• Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public.

Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Work Hours: 8 am - 5 pm, Monday-Friday. May work some

holidays, some nights, some weekends

Location: 2538 S. Congress Ave, Austin, TX 78704

Department: Juvenile Probation

Criminal,

Education, and Employment Background Checks Required. 

Drug Test Required.