Legal Assistant 2 to Legal Assistant 3 In-training - DOH8670 Multiple (Permanent and Non-permanent)

This announcement is for two hybrid full-time Legal Assistant3 (LA 3) In-Training positions. One position is permanent; one is non-permanent and anticipated to last up to twelve (12) months.

This posting will remain open and continuous with a first review on August 6, 2025.

Apply early! The hiring authority reserves the right to make a decision at any time. 

•LA 2: $3925– $5271 Monthly, DOQ (Range 44) 425F

•LA 3:  $4119– $5531 Monthly, DOQ (Range 46) 425G

NOTE:  This position may be filled at the LA 2 or LA 3 level, depending upon qualifications.  If incumbent enters at the LA 2 in-training level, the incumbent will advance to the next level after successfully completing the in-training plan. 

In-Training timeline (SEE In-Training Plan):

LA 2 to a LA 3 is a 12-month in-training.

This Legal Assistant position provides senior-level legal support to Office of Investigative and Legal Services (OILS) staff attorneys and paralegals in providing disciplinary and professional legal services to the agency. This position is responsible for complex legal support for staff attorneys, case managers, and paralegals relating to the disciplinary process. This position provides legal assistance that supports critical legal services for high-priority, time sensitive cases involving patient harm. The Legal Assistant collaborates with case managers, investigators, the legal management team, staff attorneys, assistant attorneys general, compliance officers, legal assistant staff, and paralegals to effectively carry out disciplinary services.

At the Division of Health Quality Assurance (HSQA), we oversee Washington state’s healthcare delivery system, ensuring the highest standards of care. We support the agency and divisions mission by implementing the discipline procedures for health and health-related professionals and business as required under the Washington Uniform Disciplinary Act, RCW 18.130 (UDA).

What You Will Do:

• Format disciplinary documents, draft and assemble the appropriate supporting documents, distribute disciplinary documents for signature, and process said documents for service, or for health law judge/review officer signature.
• Receive, review, and assess incoming documents via email, fax, and mail.  
• Calendar scheduled hearing dates in Outlook for staff attorneys and paralegals. 
• Schedule settlement conferences; coordinate schedules with staff attorney, assistant attorneys general, opposing counsel and/or respondent, and/or board or commission members.
• Facilitate meetings with staff attorneys, paralegals, case managers, investigators, and assistant attorneys general to project timelines for filing and service of summary motions.
• Facilitate requests for assistant attorneys general service.  
• Coordinate, monitor, maintain, and update enforcement database by opening, closing, and maintaining disciplinary files and consulting with internal database users to resolve their technical problems.

Why Join Us?

• Impactful Work: Contribute to public safety and health protection efforts.  

• Collaborative Environment: Work alongside dedicated legal professionals in a fast-paced environment.
• Growth Opportunities: Hone your facilitation skills as you coordinate and communicate with legal staff, outside parties, and board and commission members.

• Work-Life Balance: Enjoy a flexible, hybrid work environment with support for a healthy work-life balance.

If you’re ready to take your legal career to the next level, apply today! Let’s shape the future of health and legal services together.  

Location and Flexibility: Enjoy the flexibility of our hybrid work environment, where you can balance working from home and collaborating in the office. It is anticipated that you’ll be expected to report onsite at the DOH facility located in Tumwater, WA, to meet business and operational needs two (2) days per week.  

Required Qualifications 

You must meet ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

To enter at the Legal Assistant 2, In-Training level:

Option 1: High School diploma or equivalent and two (2) years of experience in a legal environment supporting an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent, such as general clerical, customer service, reception/administrative support, office management, operations, or forms and records management. 

Option 2: One (1) year as a Legal Assistant 1.

Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies, or related field plus one (1) year of legal office experience or equivalent, such as general clerical, customer service, reception/administrative support, office management, operations, or forms and records management.

To enter at the Legal Assistant 3level: 

Option 1: Four (4) years of experience in a legal environment supporting an attorney, administrative law judge(s), review judge(s) or equivalent, such as a judicial or quasi-judicial office(s). 

Option 2: One (1) year as a Legal Assistant 2.

Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies, or related field of study plus two (2) years of legal office experience or equivalent, such as judicial and quasi-judicial office(s).

AND the following Competencies (Knowledge, Skills, Abilities, and Behaviors):

• Collaborates–Building partnerships and working collaboratively with others to meet shared objectives.

• Customer Focus–Building strong customer relationships and delivering customer- centric solutions.

• Decision Quality–Making good and timely decisions that keeps the organization moving forward.

• Values Differences – Recognizing the value that different perspectives and cultures bring to an organization.

• Being Resilient – Rebounding from setbacks and adversity when facing difficult situations.

• Demonstrates Self-Awareness – Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

• Self-Development – Actively seeking new ways to grow and be challenged using both formal and information development channels.

Preferred Qualifications:

• Two (2) years recent experience in a legal environment directly supporting an attorney, administrative law judge(s), industrial insurance appeals judge(s), or review judge(s). 
• One year experience with Adobe Acrobat DC.
• Intermediate user of Microsoft Word and Outlook.        Able to create documents, edit, format, and move between programs.
• Experience proofreading legal documents using proper grammar and editing skills.

Benefits and Lifestyle

We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health.

We are the Washington State Department of Health (DOH)

At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.

Conditions of Employment:

I am prepared, with or without accommodation, to do the following:

• Commit to a full-time 40-hour, 8am – 5pm workweek schedule.
• Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
• Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
• Perform my job duties either remotely from home or in person, on a drop-in basis, at the designated DOH site location. In-person work at the Tumwater, WA DOH office is required approximately 2-3 times per week.
• Legally drive a vehicle or arrange alternative transportation for state business.
• Engage in emergency response exercises and high-priority assignments as assigned during emergency events. 

APPLICATION DIRECTIONS:

To apply, click "Apply" and complete the application. Attach your resume and cover letter. In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.

Make sure to document your years of experience, skills and abilities as listed in the qualifications section of this job posting.

Attach only the following:

• Resume
• Cover letter
• 3 or more professional references, if not included in your applicant profile
• DD-214 (if applicable)

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year

Do not include or attach the following – these documents will not be reviewed:

• REMOVE personal photos – do not submit any documents containing personal photos. 
• Transcripts (unless specifically requested in the Application Directions)
• Certifications or diplomas
• Projects or portfolios
• Letters of recommendation

Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.  

DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity. 

Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Kristina Cox at employment@doh.wa.gov and reference DOH8670.

This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days. 

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration. 

Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.